Performs a variety of complex duties in the administration of the Streets and Bridges Division of the Department of Public Works. Manages general business and the financial and budgetary operations of the Division to include parts staff, administrative team, and staff responsible for vehicle/equipment acquisition and disposal. Provides administrative support and assistance to Division staff.
EXAMPLES OF DUTIES
Develops and implements strategies to ensure the effective and efficient administration of the Streets and Bridges Division. Develops policies and programs related to division business and operating procedures. Analyzes management methods in order to improve work-flow, simplify reporting procedures, or implement cost reductions. Develops programs, policies and procedures which provide a standard, uniform and efficient administrative process applicable to all divisions. Serves as division liaison to other departments such as Finance, Budget Office, Information Technology and Consolidated Procurement. Provides advice and guidance to Streets and Bridges Division staff on Public Works administrative procedures.
Develops the annual operating budget and oversees the budget process for the division. Works with division staff to develop annual goals and objectives, determine needed resources, and allocate costs. Makes recommendations and provides data for budget allocations. Establishes and maintains a system for collecting, analyzing and monitoring budget expenditures. Oversees the procurement of materials, supplies and capital expenditures; oversees contractual agreements.
Provides information and assistance to citizens and visitors. Analyzes customer service and citizen response systems for efficiency and executes improvements where indicated. Directs, coordinates and supervises the work of technical and clerical employees. Recommends personnel actions such as hiring, promotions, training, evaluating, counseling and disciplining. Reviews and approves a variety of reports and forms such as performance appraisals, disciplinary forms, time and attendance records.
Provides advice and guidance to division supervisors. Consults with supervisors on unresolved problems and recommends a course of action. Develops division policies relating to personnel issues, and determines human resources and training needs for the division. Serves as division contact with the Human Resources Department on personnel and training matters. Provides guidance to division personnel in the application of personnel policies, the preparation of job descriptions, personnel transactions and disciplinary actions.
Assists the Division Superintendent in long term planning; performs staffing, equipment and operational analysis; and determines allocation of resources for the division. Independently prepares position statements on various issues involving Streets and Roads Operations. Evaluates and makes recommendations regarding new programs. Researches, designs, implements, manages and evaluates diverse programs to improve the administrative effectiveness of the division. Develops, implements and administers the division Quality Management program.
Completes or takes the lead on a variety of special projects for the division manager. Facilitates division meetings as required. Compiles data and information; prepares a variety of proposals and reports for the division. Serves on committees and task forces, and represents the division at meetings as required.
Performs other related duties as required.
Graduation from an accredited college or university with a Bachelor's Degree in Business or Public Administration, Accounting, Business Management or a related field of study. Requires a minimum of three (3) years of administrative work experience which included developing, presenting and monitoring budgets; developing and presenting analytical studies, reports and recommendations; requires a minimum of one (1) year supervisory experience. Training in TQM or related analytical methods preferred. Knowledge of the Virginia Department of Transportation funding rules and regulations preferred.
Knowledge of financial and accounting principles and reporting; ability to perform research, compile data, prepare complex reports and presentations. Proficiency in basic personal computer operations to include word processing, spreadsheets, graphics and presentation software. Ability to handle large volumes of work and complete assignments under pressure; must have excellent oral and written communications skills; must be able to establish and maintain harmonious working relationships with department personnel, City employees and officials and the general public.
Must possess a valid motor vehicle operator's license and must have a satisfactory driver's record based on the City of Hampton's criteria. Experience may substitute for education on the basis of one year of appropriate experience for each year of education. Any person under consideration for this position must successfully complete a Virginia Criminal History Background Check.
SUPPLEMENTAL INFORMATION Performs duties under the limited supervision of the Streets and Bridges Superintendent. Requires initiative and the ability to work independently, providing accurate and detailed information, interpreting assignments and developing procedures based on broad directives. Considerable contact with other Public Works divisions, other City departments, outside agencies and the general public. This position is exempt.