Note: An additional requirement for applying for this position is detailed in the “Special Instructions to Applicants” below. Be sure to follow the instructions provided below, and be advised that if the proper document is not attached to your submitted application through this system, then your application will not be reviewed for this position.
An Adjudication Specialist ensures the Compliance & Investigations section and board activities are performed in accordance with Department policies, procedures, mission, established state laws, and that relevant board regulations are correctly applied. This position is responsible for the timely, accurate, and appropriate preparation and presentation of cases throughout the administrative process in accordance with the Administrative Process Act (“APA”). Duties are comprised of the timely reviewing of files to ensure evidence is complete; accurately preparing necessary documents, such as Notices, Prima Facie Recommendations, Final Orders, Summaries of the IFF Conference, and other memoranda; the coordinating, scheduling and professional presenting of cases at Informal Fact-Finding Conferences (“IFF Conferences”); and timely processing files for board agendas. Duties also include communicating both orally and in writing with licensees, complainants, participants, attorneys, witnesses, and board members.
Multiple Adjudication Specialists may be hired from this posting.
Strong analytical skills and demonstrated ability to organize and analyze complex information
Strong writing skills, with the ability to write persuasive, well-reasoned, fact-based documents
Ability to read, interpret, and apply statutes, regulations, policies, and procedures, to reach conclusions that are legally defensible
Strong oral communication skills, including ability to make presentations to a group
Excellent proofreading skills to ensure documents are grammatically correct and free of error
Ability to produce high-quality work with attention to detail
Ability to manage multiple tasks, conflicting priorities, and deadlines
Ability to manage a large caseload in various stages of administrative/legal process
Ability to work independently with limited supervision
Knowledge of administrative law, investigative techniques, and research methods
Knowledge of regulatory process and Administrative Process Act.
Ability to perform research
Ability to demonstrate initiative in meeting deadlines and goals
Working knowledge of computers and computer applications, proficiency with MS office applications, including Word and Excel
Graduation from high school or equivalent achievement
Coursework/degree/certificate in law, paralegal studies, public policy or a similar field preferred.
Experience in a legal or regulatory environment with progressive responsibility desirable.
Thorough employment and education verification, as well as criminal background checks, will be conducted on the successful applicant. Please be advised if the information gathered does not coincide with the information listed on your application, your application will no longer be considered for the position. Therefore please be sure to accurately report the information requested on the application.
Also, if you indicate you are a veteran, or if you indicate you have a yellow or blue Preferential Hiring Card, a copy of the corresponding document (DD214 for veteran status and yellow/blue card for Preferential Hiring Card) needs to be provided to DPOR’s Human Resource Office. These documents should be submitted prior to the close date for the position and may be faxed to (833) 654-4240 or emailed to Personnel@dpor.virginia.gov.
Veterans, AmeriCorps, Peace Corps, and other national service alumni and people with disabilities are encouraged to apply.
DPOR is an Equal Opportunity Employer.
Special Instructions to Applicants
The details of the specific document that MUST be attached is listed below.
In a separate document, please address the following: This position requires analytical thinking and strong writing skills, especially an ability to write well-reasoned, persuasive, fact-based documents. Please define analytical thinking and explain, using specific examples, how you have applied it during your career. Then describe how you have developed and demonstrated strong writing skills, and include details of the type(s) of documents you have written.
When you apply, the online system will give you the opportunity to attach this required document. Be careful to attach the correct document (not just your resume or cover letter) because once an application has been submitted with a certain document, you will not be able to submit another document for consideration.
The separate document with your response MUST be electronically attached with the submission of your application in order to be considered for this position.