Legacy Supply Chain Services, supporting ABB, currently has an opening at the Mt. Juliet Facility for a Business Administrator. The position will report to the HR Manager and be responsible for fulfilling a variety of administrative and clerical support functions including purchasing and HR support for the facility. The individual performing this job is empowered with adequate authority to exercise the required duties and responsibilities of the position to ensure that all work performed meets or exceeds Legacy’s standards for safety, quality, and productivity. A person in this position must have strong computer skills, will be self-driven, hands-on, people oriented, and an excellent communicator.
Associate will demonstrate behaviors consistent with Legacy Supply Chain Services values-based culture.
ESSENTIAL JOB FUNCTIONS
Source availability, review pricing and place purchase orders for material to fulfill customer requirements.
Coordinate both direct and indirect purchasing activities in Oracle and SAP.
Receive all orders on the direct side of Oracle and update spreadsheet to reflect all items received.
Responsible for checking accuracy of inbound supplies from Receiving and placing stock in storage.
Communicate with vendors or suppliers by telephone and e-mail including processing of invoices.
Conduct daily communication with vending company as it relates to vending errors/change for vending.
Responsible for all inventories, purchasing, distribution and maintaining adequate supplies for the Office and Warehouse including packaging material, boxes, pallets, labels, cleaning supplies, first aid supplies, etc.
Maintain adequate supply of plastic ware, and hydration freezer pops in all break rooms.
Maintain adequate packaging supplies in the Fastenal vending machine.
Audit First Aid Kits and replenish supplies as needed. Participate on facility Safety Committee.
Verifying bill of lading and adjusting SAP amounts to reflect correct quantities.
Attention to detail, multi-tasking and daily follow-up is required.
High level of visibility and professionalism.
Human Resource Support
Provide HR clerical and administrative support to ensure that record keeping requirements are completed in an accurate, timely, and confidential manner.
Assist with daily time and attendance review in Kronos and daily hour reports.
Provide support with the onboarding, tours and interview schedules.
Assist with facilitating New Hire Orientation.
Assist with facilitating EHS Training and training matrix.
Provide support concerning HR policies and procedures.
Provide HR support including scanning, uploading documents, filing and maintaining confidentiality.
Coordinating special meetings, meals and Community Service projects.
Assist HR with maintain locker assignments and cleanliness.
Assist with maintaining bulletin boards and cleaning assignments.
Prior experience working as a Business Administrator in a Warehouse, HR, or Supply Chain environment.
Previous experience with Time and Attendance (Kronos) preferred.
Ability to maintain strict confidentiality regarding payroll, benefits, and employee issues.
Highly motivated, ambitious self-starter with excellent written and verbal communication skills.
Ability to multi-task with a high degree of accuracy and attention to detail.
Ability to work independently with good judgment, while working in a fast-paced warehouse environment.
Purchasing and/or Finance administration background preferred.
Good judgment with the ability to make timely and sound decisions.
Strong written and verbal communication, problem-solving, organizational, and analytical skills.
Strong customer service with both internal and external customers.
Ability to work well with people at all organizational levels from various backgrounds.
Ability to prioritize and handle multiple tasks simultaneously, work efficiently within time constraints and deadlines, and handle stressful situations.
Oracle and SAP experience.
Proficient in MS Word, MS Excel, MS PowerPoint, MS Outlook, Internet, etc.
Must be able to speak, read, write, and understand the primary language (English) used in the workplace.
High school diploma, GED, or equivalent.
2-year associates degree preferred or 3-5 years equivalent work experience.
Team members with active corrective action are ineligible for open positions.
Team members that applied for and were placed into a posted position within the last 6 months are ineligible for this open position.
PHYSICAL DEMANDS A percentage of work time is spent in a warehouse where temperatures are hot or cold (seasonally) and noise level can be moderate to high. Disclaimer: This job description is intended to identify the general nature and level of work performed by team members within this classification, as well as certain essential job functions. It is not intended, and should not be interpreted, as a comprehensive inventory of all duties, responsibilities, and qualifications required of team members assigned to this job. To qualify for this job, however, a team member must be able to perform its essential functions with or without reasonable accommodation. Under no circumstances may this job description be construed as altering the at-will nature of the employment relationship between Legacy and any team member.
Although the primary job functions involve the ability to sit and work on a computer and in an office situation for extensive periods of time, the team member must be capable of walking, sitting, and standing for extended periods of time. The team member is frequently required to walk; reach with hands and arms; and talk, see, and hear. The team member is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The team member must frequently lift and /or move up to 10 pounds, occasionally lift and/or move up to 25 pounds and infrequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.