Operations Assistant

Job description          

At TechnologyAdvice, talented, driven, and dedicated team members are at the core of our company's success. We spend a great deal of time and energy to ensure we have the best people in the industry and that we foster an environment that they want to be a part of. We're looking for someone just as passionate to help us coordinate the day-to-day office success of our team. This is not your traditional administrative assistant position. Our ideal candidate is someone who wants to gain company-wide experience, be involved in multiple integral pieces of the business, and provide support to every team in the company from sales, to engineering.
YOUR DAY TO DAY AT TA: We'd be lying if we said that any two days would be exactly alike, but you can expect to consistently be responsible for the following in this role:
Office Coordination: Greet guests entering the building and notify team members of their arrival Maintain all daily office operations including opening/closing procedures Coordinate re-occurring team events and celebrations such as lunch, birthdays, anniversaries Help with day of logistics and planning for team events and volunteer activities Ownership of inventory stock and reordering or purchasing supplies Negotiate contracts, warranties, pricing, etc. to ensure the best interests of the company Be vigilant about maintaining a high level of cleanliness, functionality, and professionalism in all areas of the office Check mail and coordinate any outgoing messages Assisting with set up for new hire process and ensuring a positive candidate experience Maintain budgets for all administrative expenses incurred
Team Support: This isn't a conventional role - we're looking for someone to come in, help out in multiple function areas, and ultimately grow with the company as he/she finds their niche. This is where having a true 'whatever it takes attitude' can really take you to the next level! These responsibilities will shift and change over time, and will expose you to all function areas of the business. Some responsibilities you may help with are: Assist Client Success and Sales teams with planning domestic and international travel arrangements Support marketing with outreach efforts, social media, or event set up Work with our program delivery team in the quality control process of our campaigns Help with project coordination across multiple business units Research new ideas or business opportunities Ensure expense platform is up to date Assist with occasional on-site events hosted by community partners
ABOUT YOU: 'Organizer' is your middle name. You are the can-do, helpful person, that keeps things running smoothly even when nobody's looking. No task is too big or too small. You are friendly, outgoing, and personable, but also happen to be a great negotiator, and are willing to have tough conversations when necessary. Your ideal day may seem chaotic to some, but you love the idea of juggling a multitude of projects and going above and beyond to check all the boxes. Some professional, in-office experience required You are just as comfortable being behind the scenes as you are being the face of the office Ability to manage multiple concurrent tasks to meet deadlines Proactive attitude - you're able to see a need before you're asked to address it Superior attention to detail and organization Willing to have tough conversations or negotiations to push a project forward Strong ability to balance diligence with speed of execution Excellent written and verbal communication Be adaptable, flexible, and able to switch gears quickly Results driven with a strong sense of urgency Ability to maintain strict confidentiality Efficient on the computer and ability to learn new technology quickly Must have a valid driver's license and vehicle Excitement for TechnologyAdvice and our one-of-a-kind team
YOU SHOULD NOT APPLY IF YOU: Only want to work a strict 9-5 Prefer routine and structure as your working style Don't like trying new things and stepping outside of your comfort zone Want to finish a task from start to finish in one sitting Don't adapt well to new challenges, people, and processes Are not excited to learn, and cannot jump in quickly to use the skills you've gained
WHY YOU WANT US: Aside from an outstanding company culture that fosters innovative ideas, teamwork, professional growth, and friendly competition, we offer great benefits. You'll have the chance to work alongside fun, intelligent, and driven folks who believe in what we're doing. Check out our list of benefits: Competitive comprehensive health insurance (medical, dental, vision, life and disability) 401k plan with employer match Flexible paid time off Professional development opportunities Giving back to the local community Catered meals 4 days a week Gym membership reimbursement Team outings & birthday celebrations Free snacks, juice, coffee, soda
ABOUT US: TechnologyAdvice is dedicated to educating, advising, and connecting buyers and sellers of business technology. As a trusted resource in a variety of technology verticals, the company helps buyers improve their businesses and vendors find their customers. Through unbiased research and crowd-sourced product reviews, TechnologyAdvice provides the insight that buyers need to find the right technology. Additionally, the company's unique demand generation programs help vendors improve product awareness by placing matched solutions in front of qualified technology buyers. TechnologyAdvice is based in Nashville, Tenn., and was named to the Inc. 5000 list of America's Fastest-Growing Private Companies in 2014, 2015, 2016 and 2017. Pre-employment screening required.
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