Tennessee

Administrative Secretary (to Smyrna Academic Dean)

Job description          

Administrative Secretary (to Smyrna Academic Dean)
MOTLOW STATE COMMUNITY COLLEGE is accepting applications for the following position:
Administrative Secretary to the Campus Academic Dean Smyrna Campus
Position number: #402 Salary: $33,000 - $34,500 Application Deadline Date: Until Filled
Motlow State is the fastest growing college in Tennessee. We are located in the beautiful rolling hills of middle Tennessee and have four campuses that serve students from eleven counties. We offer a comprehensive benefits package that includes an excellent retirement package from the state of Tennessee, 401K plan with match, thirteen paid annual holidays in addition to annual and sick leave days, health and dental insurance, tuition discounts, and state employee discounts. Motlow positions are contingent upon funding availability and budget approval.

Minimum Qualifications: High School diploma or equivalent. Three or more years’ successful experience in an increasingly responsible secretarial, accounting, or clerical position. General Function:
This position performs complex administrative clerical functions. Assist the Dean in coordinating and managing the Smyrna Campus that provides a variety of academic services.
Major Duties and Responsibilities:

(Duties and responsibilities listed are examples of work performed and may be modified as needs of the College may dictate.)
Greet visitors, provides proper information or assist visitors to proper office. Answers telephone giving information to callers or routes calls to appropriate office. Assists instructors, students, and Academic Dean. Develops and maintains personnel, financial, statistical, and other important records. Composes routine and non-routine correspondence independently. Makes arrangements and preparation for travel, conferences, appointments, special events or other business activities. Prepares necessary forms and operational records for budgets, grants, purchases, personnel actions, contracts, load forms, etc. Determines type of data, forms, records, or methods to be used and collects or compiles information or data. Prepares and maintains minutes for faculty meetings as needed. Monitors and distributes incoming mail. Analyzes and interprets directives, procedures, guidelines, etc. Coordinates collection and preparation of operating reports, budget expenditures, and statistical records. Maintains office filing system and office supplies inventory. Maintains textbook orders for faculty at campus location. Enters and monitors schedule for campus location. Assist in the orientation of adjunct faculty including fall orientation, ordering textbooks, and providing supplementary resources and guidelines. Order supplies needed for classroom instruction. Responsible for Faculty Load and Compensation. Any additional duties not otherwise stated but necessary to maintaining office functions as assigned by the Academic Dean.
Human Resources Office, Dept. 200 Motlow State Community College TDD (931 393-1621) E-mail: rkeel@mscc.edu Website: www.mscc.edu Motlow College is an EEO/AA/Title VI/Title IX/Sections 504/ADA Employer
Motlow State Community College does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs, and activities sponsored by the Tennessee Board of Regents or affiliated institution.
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Administrative Secretary (to Smyrna Academic Dean)
MOTLOW STATE COMMUNITY COLLEGE is accepting applications for the following position:
Administrative Secretary to the Campus Academic Dean...