The Office of Research and Innovation (ORI) supports researchers and scholars in their research endeavors, providing administrative support for funding, proposals, compliance, invention disclosures and other important University functions.
The Research Development Office facilitates the realization of strategic research objectives by enhancing collaborative research and laying the foundation for sustainable research growth. Multidisciplinary projects corresponding to the University’s focused research initiatives are nurtured and supported, and funding opportunities for faculty and researchers are made available in a centralized, easy-to-access portal. Support for large-scale projects is provided through strategy development, technical writing and budget creation.
Essential Job Duties
The Executive Assistant position will provide a wide-range of executive-level support to the Associate/Assistant Vice Chancellor for Research in the Office of Research and Innovation.
Essential job duties will include:
Organizing and scheduling of meetings/events with internal and external individuals and groups, and provision of logistical support for such meetings/events.
Creation and organization of materials and data in preparation for meetings/events, including written documents, bullets points and visual presentations.
Preparation of draft internal memos and documents, including letters of support for various institutional purposes, such as federal grants submitted by NC State and/or partner institutions.
Creation of spreadsheets and other materials to facilitate analysis and oversight of University Shared Core Research Facilities, Centers and Institutes, industrial consortia and other University units. This could include helping with the preparation of analytics associated with budget issues and creating presentations and other materials to communicate financial data.
Support for current and new internal and inter-institutional initiatives undertaken by the Associate/Assistant Vice Chancellor for Research and the Research Development Office.
Other duties as assigned by the Associate/Assistant Vice Chancellor for Research or other leadership within the Office of Research and Innovation.
High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Departmental Required Skills
The position requires an experienced individual able to multitask and work under conditions that can be demanding and stressful due to impending deadlines as well as a myriad of University needs that compete for attention.
Ability to effectively communicate and interact with all levels of University staff and administration.
Experience working in a large complex organization.
Strong oral and written communication skills, sound business judgment, tact and diplomacy and the ability to interact with personnel at all levels of the division and University.
Excellent attention to detail.
Ability to work independently and manage time effectively.
Advanced knowledge in Microsoft Office Suite, Adobe products, and Google applications, or similar softwares.
Preferred Experience, Skills, Training/Education
Bachelor’s degree in business administration or a scientific or engineering discipline with at least 3 years of similar experience serving in a high-level, fast-paced administrative support capacity.
At least 5 years of similar experience serving in a high-level, fast-paced administrative support capacity.
Experience in a higher education and/or research-driven environment.
Required License or Certification
Applicants should submit a resume, cover letter, and names and complete contact information of three professional references, including email addresses and phone numbers.
This posting is scheduled to close today 8/12/2019.
Job Open Date 08/05/2019
Must Be Open Until- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 08/12/2019
Is this position partially or fully funded on ARRA stimulus monies? No
Proposed Hire Date 08/26/2019
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or firstname.lastname@example.org. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.