Under the supervision of the Director of Facilities and Security, the Facilities Associate provides assistance in support of the maintenance, repair and operations of the Green Street location.
1. Performs tasks related to the maintenance of building in a timely manner
Performs maintenance and repairs to agency facilities, including, but not limited to:
Report any alarms on the gas and water boosters
Performs regular maintenance of toilets, water fixtures, and soap dispensers
Changes bad light fixtures and ballasts
Makes changes to work space and storage areas as required
Anticipates required plumbing, electrical, carpentry and other work, and makes recommendations regarding this work
Prepares conference rooms for meetings, luncheons, etc. or oversees that function
Coordinates with staff, vendors, caterers
Schedules cleaning company after events
Removes litter from property; schedules pick-ups for larger litter removal.
Oversees opening and closing of site; ensures security measures are in place.
Coordinate daily mail pick-up and delivery; ensure that all deliveries are picked up by the appropriate staff member in a timely manner; Coordinate pick-up of mail from local P.O. Box.
2. Accurately and in a timely manner oversees the monitoring and maintenance of a variety of supplies
Coordinate and place office supply orders with vendors, including ordering of prevention supplies
Works with vendors to assure prompt delivery of supplies and fulfillment of contractual agreements
Lunchroom, Water and Coffee Supplies
Monitors, orders and delivers lunchroom supplies such as paper plates, napkins, and plastic utensils that supplies are always available;
Oversees ordering of water for dispensers
Orders, monitors and stocks coffee, creamer, and hot cups
Monitors the use of photocopier paper
Orders and delivers copier paper so that it is available at all times at the various copier stations; works with vendors to assure prompt delivery of supplies and fulfillment of contractual agreements
Monitors the use of photocopier toner
Orders toner so that there is always an adequate supply available
Replaces toner in the photocopiers as needed
Orders and maintain cleaning supplies and regular facilities department systems such as: HVAC, electrical, plumbing
3. Provide and coordinate administrative and clerical support for programs
Answer phones, greet, and direct clients and visitors in a friendly and professional manner; ensure all agency clients are connected with the staff person who can best meet their needs.
Assist staff with file maintenance, data entry, database support, supply ordering, filing, faxing, conference/meeting room coordination, photocopying and other duties as assigned.
Act as a liaison for program staff to Information Technology, Facilities, and Finance staff members and work to streamline and coordinate program staff supply, facility and technology needs.
4. Performs related duties as required
High School graduate or equivalent required
Basic knowledge of at least three of the following: heating, ventilation and air conditioning, plumbing, electrical work and carpentry
Basic computer experience
Basic knowledge of building codes highly desirable
Excellent customer service skills
Familiarity with reading blueprints
Demonstrated ability to work closely with vendors and other professionals and monitor contract compliance
Knowledge of or experience preparing facilities for accrediting agency site inspections
Ability to manage multiple projects, activities and tasks simultaneously
Ability to establish and maintain effective working relationships with staff, vendors and visitors to facility
Experience working with an ethnically, culturally and racially diverse work staff preferred
Ability to work harmoniously with diverse groups of individuals
Ability to meet the following physical requirements with or without reasonable accommodations:
Regularly walk, stand, stoop, climb, kneel and crouch
Frequently lift, carry, push and pull objects weighing up to 50 pounds independently, and occasionally objects weighing up to 100 pounds with assistance
Work involves considerable exposure to unusual elements such as extreme temperatures, unpleasant odors and/or loud noises
Moderate physical activity