Westminster Village is a not for profit, continuing care retirement community (CCRC) located just minutes from Geist in the Oaklandon area. Our campus is situated on 57 beautiful acres of landscaped grounds for the enjoyment of our residents and staff. Our purpose is to allow our residents to age in place while enjoying all of the amenities available to suit their interests and needs.:
The HR Assistant/Payroll Specialist assists the Director of Human Resources with general human resource-related duties, including recordkeeping and paperwork. The HR Assistant/Payroll Specialist also assists the Director of Finance with timekeeping documentation and payroll processing, ensuring accuracy and timeliness as well as compliance with amended laws, IRS regulations, and the FLSA.
POSITION ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Conduct new hire orientation with new employees weekly.
Assist with the creation and maintenance of personnel files, including entering employee data in HRIS.
Keep accurate, updated employee records in accordance with State Board of Health (ISDH) regulations.
Commence and terminate employee benefits by timely notification to carriers; generate COBRA notification.
Generate check requests on a timely basis, to pay bills pertaining to Human Resource department, including ACH.
Maintain high standards of Human Resource related activities; understand Human Resources role as a service provider to the organization.
Distribute information regarding benefits, including the organization’s health insurance program and retirement plans.
Conduct reference checks as requested; record and report information received.
Process timekeeping documentation for consistency and accuracy; enter and import payroll information into the payroll-processing system and generate payroll checks when appropriate; coordinate payroll banking information.
Assist employees in understanding payroll calculations and deductions, investigate discrepancies, and make appropriate corrections.
Distribute paychecks to appropriate individuals.
Complete employment verification requests and any other sorts of documents that employees need filled out for assistance.
Assist in the preparation and review of annual payroll information filings and quarterly tax filings.
Maintain FLSA information, keeping the organization in compliance.
Consistently enforce company policies and procedures.
Assist with employee recognition efforts.
Maintain the general office supply inventory; order and replenish as needed.
Attend meetings and participate in committees as requested.
Attend and participate in workshops and seminars to enhance skills as well as to maintain a professional status.
Perform other related duties and responsibilities as directed.
EDUCATION AND/OR EXPERIENCE:
To perform this job successfully, an individual must have the following education and/or experience.
A high school diploma or GED is essential; CPP certification is preferred.
Three (3) years’ payroll experience.
Previous experience with KRONOS, or other similar timekeeping system is preferred.
KNOWLEDGE, SKILLS, AND ABILITIES:
The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Average knowledge of general human resources practices and procedures.
Average knowledge of FLSA laws, payroll procedures, and practice policies.
Average knowledge of computerized accounting and payroll systems.
Average ability to analyze financial data and prepare appropriate related reports.
Above average ability to interact and communicate with a variety of people, both on a one-on-one basis and in meetings and group presentations; must be able to relate to and work with ill, disabled, emotionally upset, and sometimes hostile people; must be able to communicate in a manner understandable by older adults.
Average ability to think logically in order to troubleshoot, analyze situations, and make sound business decisions.
Average ability to make independent decisions.
Customer service driven; responsive to employee issues and concerns.
Proficient computer skills, including working knowledge of Microsoft Office, e-mail systems, Internet browsers, computerized timekeeping system, and HRIS.
Ability to handle multiple tasks simultaneously.