Secretary to Associate Dean of Faculty Affairs and Strategic Initiatives

Job description          

EEO Statement Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status or any other legally protected status.

EEO/AA Employer/Veterans/Disabled.
About Ball State University Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of 10 academic colleges that offer 190 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. Ball State aspires to be the model of the most student-centered and community-engaged of the 21st century public research universities, transforming entrepreneurial learners into impactful leaders – committed to improving the quality of life for all.
Department TC Deans Office:800010
Department Information
Department Email or Phone Number
Duties & Responsibilities Ranking 1
Job Duty Provide support and assistance to the Associate Dean for Faculty Affairs and Strategic Initiatives. Responsibilities include writing, reviewing or proofing a variety of correspondence, reports, etc.; managing the calendar; processing mail; maintaining files; making travel arrangements and preparing travel authorizations and reimbursements; coordinating committee meetings; preparing meeting materials; reconciling accounts, answering phones and greeting guests.
Duties & Responsibilities Ranking 2
Job Duty Provide clerical assistance to the Director of Finance and Budget for Teachers College. This includes working with General Counsel to request contracts, processing paperwork for Germany Field Studies, processing travel, and Sciquest related to field study; checking various reports for accuracy using Banner.
Duties & Responsibilities Ranking 3
Job Duty Provide assistance for the Promotion and Tenure (P&T) process. This includes serving as point of contact for the Provost’s/Associate Provost’s Office, scheduling committee meetings, creating the TC P&T calendar, distributing materials, preparing and sending correspondence; serving as a resource for questions regarding P&T procedures/policies; maintaining strict confidentiality.
Duties & Responsibilities Ranking 4
Job Duty Serve as Teachers College approver for all professional, faculty, and staff travel authorizations and reimbursements. This includes verifying the accuracy of travel related documents and processes; working with the accounting office and upholding BSU travel policies, procedures and federal guidelines; and maintaining the Teachers College travel budget spreadsheet.
Duties & Responsibilities Ranking 5
Job Duty Manage the Terhune Faculty Travel Fund application process by collecting and reviewing applications, scheduling committee meetings, and updating application materials as needed.
Duties & Responsibilities Ranking 6
Job Duty Assist in training new administrative coordinators within TC and University Schools and serve as resource for current administrative coordinators. This includes travel, BSU policy and procedures, and other budgetary and strategic planning tasks and reports.
Duties & Responsibilities Ranking 7
Job Duty Act as TC Dean’s Office approver of Sciquest orders.
Duties & Responsibilities Ranking 8
Job Duty Assist the Director of Technology, Director of Center for Gifted Studies & Talent Development, and Director of the Center for Economic Education with scheduling meetings, monitoring budgets, and processing travel documents.
Duties & Responsibilities Ranking 9
Job Duty Utilize Banner and many of its modules for course enrollment, budget reconciling, faculty loading, etc.
Duties & Responsibilities Ranking 10
Job Duty Assist with a variety of special events for the Dean/Office of the Dean.
Duties & Responsibilities Ranking 11
Job Duty Provide backup support to the Office of Dean as needed.
Duties & Responsibilities Ranking 12
Job Duty Perform other related duties as assigned.
Duties & Responsibilities Ranking 13
Job Duty Maintain regular and predictable attendance.
Posting Detail Information Posting Number 201900553SF
Number of Vacancies 1
Desired Start Date 09/30/2019
Position End Date (if temporary)
Open Date 08/30/2019
Close Date 09/16/2019
Open Until Filled No
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