District Wide - Boone, Iowa
Boone CSD - website
Administrative Assistant to the Superintendent / Public Relations Assistant
Bachelors degree in public relations, related field, or equivalent work
experience in related field
Computer proficiency required
Administrative assistant training and experience preferred
Excellent interpersonal skill
Ability to maintain confidentiality
Excellent problem solving and self-initiative skills
REPORTS TO: Superintendent of Schools
HOURS: 8 hours a day, twelve months per year.
PAY/BENEFITS: Salary and benefits to be determined by the Board of Education.
Salary range is $15-$17 per hour and based on experience level.
JOB GOAL: Maintains professional high standards for administrative assistant
practices to ensure the smooth and efficient operation of the Central
Administration Office including public relations and communication.
To make the public and students feel welcome and assisted when
they have business in the office.
ESSENTIAL PERFORMANCE RESPONSIBILITIES:
Performs such administrative assistance duties as requested and assigned.
Preserves the confidentiality of the personnel, records, and the district’s central office.
Performs the usual office routines and practices associated with a busy, yet productive and smoothly run office.
Greets all visitors courteously and directs or escorts them to the proper person.
Answers office telephone and responds appropriately to requests for information.
Follows directions/instructions and gets along with co-workers and supervisors
Attends work regularly
Perform all duties as may be assigned by the Superintendent, Director of Innovative Learning, Business Manager, or designee.
Administrative Assistant Duties for Superintendent including:
Keeps Superintendent’s calendar up-to-date with known events and schedules
appointments, conferences, meetings, and interviews when necessary.
Prepares Board of Education agenda. Constructs the school board meetings, including all needed documentation, using BoardDocs software, and agendas to the media.
Maintains file with updated and signed school board policies, distributes updates as needed, and maintains an electronic copy of board policies.
Obtains, gathers, and organizes pertinent data as needed and compiles it into a usable form, such as staff directory, board and student policies, negotiations, and school calendar.
Serves as the recording secretary for various district committees including SIAC and the Lead Learning Team.
Prepares yearly school calendar for distribution to all employees with contracts.
Collaborates on communication, projects, and responsibilities with the Superintendent.
Orders supplies and material as needed to conduct the affairs of the public relations and superintendent’s office.
Processes other communications as presented by the Superintendent.
Public Relations Duties including:
Coordinates and manages district public relations campaigns and programs.
Serves as information liaison for the district with the community and news media in collaboration with the superintendent.
Manages development and distribution of publications and news releases.
Coordinates in the publicizing and promoting of performances, exhibitions, displays, and special school programs.
Recommends innovative avenues of communication for external and internal audiences.
Solicits feedback on activities, products and purposes of the community relations program.
Conducts recognition programs for employees and students including by the Board, Toreador Times, and DORS Award.
Develops and distributes the Toreador Times weekly.
Coordinates the monthly DORS Award Program.
Collaborates with superintendent and Director of Innovative Learning on public/community relations communication.
Coordinates with superintendent and building principal on activities focused on family engagement.
Develops and implements an annual campaign design to promote the Toreador image and draw young families to the BCSD.
Supports the coordination with local community on alumni activities in support of the BCSD.
Coordinate year-end staff recognitions program.
Arranges for the rebinding of district textbooks as needed at the end of each school year.
Coordinates the disposal of outdated curriculum materials.
Orders curriculum, staff development, testing and print materials as directed through multiple sources (both new and used).
Maintains and cleans district student data bases used for testing for the ITBS/ITED, NWEA, IPT (ESL).
Prepare testing material for distribution to building and materials for shipping to be scored.
Coordinates communication regarding professional development.
Establishes annual tutoring list.
Assist in submission of district reports.
The above are the primary responsibilities. Additional duties in support of district needs will include those assigned by the superintendent.
EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of Support Services Personnel.
The Boone Community School District is an EEO/AA employer.
NOTICE OF NONDISCRIMINATION POLICY: Board Policy 102 states: The board will not discriminate in its educational activities on the basis of race, color, national origin, creed, socio-economic status, religion, sex, disability, sexual orientation, gender identity, age or marital status. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance, contact the BCSD Equity Coordinator Mrs. Jill Janes, firstname.lastname@example.org, at BCSD, 500 7th Street, Boone, Iowa 50036; (515) 433-0750.