Paradigm Precision specializes in the manufacturing of complex fabrication and precision machined components for gas turbine engines. We serve customers around the world in commercial and military aviation, power generation, the marine industry, rotary wing and unmanned aerial vehicles.
The person filling this position must have proven experience in Accounts Receivable. Day-to-day responsibilities include review and analysis of AR reports, application of cash received from customers, and resolution of customer or internal issues which contribute to AR past due. The person is this role will work closely with one or more Shared Services team members and the Treasurer to manage Accounts Receivable and prepare AR reports for multiple U.S. manufacturing locations.
The person in this position must have strong written and verbal communication skills because he or she works with various customer contacts along with multiple internal department personnel (including Site-level finance, Shipping, Program Management, and Business Development).
Multiple ERP systems are used in this role for each of the business locations. Microsoft Excel is used to organize and analyze AR data from the ERP systems to be used in managing and reporting AR past due. The functions of this role are primarily performed at the corporate headquarters office with the potential, but rare requirement, for periodic travel to our manufacturing sites or customer locations.
ESSENTIAL DUTIES AND RESPONSIBILITIES may include but are not limited to the following:
Plan and organize customer communications to resolve and minimize AR past due:
Maintain timely communications and follow up with the customers.
Coordinate the appropriate action items and follow up to reach resolution of issues.
Use established tools to monitor and track AR issues as you move them toward resolution.
Exercise utmost professionalism in all communications, both internal and external.
Monitor customer receipts of product shipments:
Use customer-provided and internal tools to identify discrepancies between our shipments and customers' product receipts.
Communicate and resolve delivery and billing discrepancies with customers prior to invoices becoming past due.
Work with Shipping/Billing/Program Managers/Buyers to help identify and resolve issues on our side which may have created the discrepancy (e.g. pricing error, quantity error, PO amendments)
Apply customer payments and resolve payment discrepancies:
Record and apply customer payments in the ERP systems and identify payment discrepancies.
Research and validate internal billing information to include a comparison of customer purchase orders to our invoices, shipping documents, and related documents as needed.
Investigate payment discrepancies and communicate with the customer and/or internal parties as appropriate.
Prepare and/or support periodic and ad hoc reporting of AR information:
Prepare defined weekly and monthly reports for senior management and board.
Gather data and support the preparation of various reports as needed regarding accounts receivable past due, key issues, status, etc.
Use Microsoft Excel tools such as vlookup, pivot tables, sorting, filters, and formatting to analyze and customer and past due AR information and prepare related reports.
This job has no supervisory responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
Minimum of Associate's degree in accounting/finance or equivalent, Bachelor degree preferred. Minimum three (3) years of relevant work experience.
Understanding of concepts and proficiency in the use of an ERP system for AR purposes.
Must be able to communicate effectively with customers and multiple internal departments.
Excellent attention to detail, proficiency, and accuracy in processing customer transactions.
Proficiency in Excel skills, specifically v-lookup, pivot tables, sorting, filtering, and formatting.
Good organization skills and professionalism is a must
Ability to read and understand English documents and financial / AR reports.
Ability to write routine reports and correspondence in English.
Ability to speak effectively in English to and with employees in the organization.
Ability to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
Ability to apply common sense understanding to carry out instructions furnished in written and oral form
Ability to analyze report discrepancies such as in reconciling report details
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel.
Must be able to communicate verbally and have the ability to hear.
The employee occasionally is required to stand, walk, reach with hands and arms, and stoop or crouch.
The employee is required to sit.
The employee may be required to lift and/or move up to ten (10) pounds.
Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
The characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is located in a normal office setting.
ACKNOWLEDGEMENTS: The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties, as assigned by their supervisor
Paradigm Precision is an Equal Opportunity employer and does not discriminate on the basis of race, ancestry, color, religion, sex, age, marital status, sexual orientation, national origin, medical condition, disability, veteran status, gender identity, or any other basis protected by law.