Posting Number CH00805
UALR Functional Title CWDSA Program Coordinator / P97959
Position Number P97959
Department Office- VP Education & Student
The CWDSA Program Coordinator is responsible for managing the program coordination, procurement processes, and providing quality customer service to students, families, and stakeholders. This position is governed by state and federal laws, and agency/institution policy.
Job Duties and Responsibilities
Provide excellent customer service and assistance to students, families, counselors, and others who contact CWDSA via telephone, email, or in person;
Data entry of incoming documents;
Document imaging and electronic filing;
Process incoming and outgoing mail;
Assist with special projects when needed;
Train and support other employees or student workers when needed;
Staff the front desk;
Maintain and track budget through Banner query and communication with campus offices and vendors;
Maintain spreadsheet and prepare reports on financial activities and status;
Interact with vendors and other UA Little Rock departments to answer questions and resolve account and billing discrepancies;
Ensure accurate codes and charges for all encumbrances and disbursements;
Process paperwork/online forms for purchase of goods and services and payroll in a timely manner;
Establish and maintain organized file system;
Maintain student data;
Performs other duties as assigned
Knowledge, Skills, and Abilities
Knowledge of state, federal, and university rules, regulations and procedures;
Ability to work in a diverse and dynamic environment;
Ability to work collaboratively and independently with common goals as a part of a team;
Ability to make sound judgments and assist in resolving student concerns;
Effective interpersonal communication, writing, and organizational abilities;
Civility in all interactions of a public or confidential nature;
Demonstrate follow-up contacts and consultations in a timely manner;
Ability to coordinate the activities of campus academic and/or social programs;
Ability to evaluate collected information and formulate into recommendations;
Ability to compile information into report form.
Required Education and/or Experience
The formal education equivalent of a bachelor’s degree; plus two (2) years of experience in program administration or related area.
Preferred Education and/or Experience
Experience working with a diverse population. Previous experience working with college students. Strong understanding of navigating policies and procedures procurement, vendors, and other financial tasks (including Banner).
Background Check Requirements 02 - Criminal/Sex
Start Date 08/16/2019
Essential Job Functions Light Work - Exerting up to 20 pounds: Daily, Kneeling: Occasionally, Climbing (Stairs, Ladders, etc.): Occasionally, Lifting 10-25 lbs: Frequently, Lifting 25-50 lbs: Occasionally, Carrying 10-25 lbs: Frequently, Carrying 25-50 lbs: Occasionally, Pushing/pulling 10-25 lbs: Frequently, Pushing/pulling 25-50 lbs: Occasionally, Sitting for long periods of time: Daily, Standing for long periods of time: Frequently, Speaking; Essential, Hearing: Essential, Vision: Ability to distinguish similar colors, depth perception, close vision: Essential, Walking - Short Distances: Daily, Walking - Moderate Distances; Occasionally, Walking - Long Distances; Frequently
Work Conditions Spends approximately 75% or more time indoors, Conditions that affect the respiratory system or the skin, such as fumes, odors, dusts, mists, gases or poor ventilation
Posting Detail Information
Background Check Statement
This position is subject to a pre-employment criminal and sex offender registry background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
UALR EEO Statement
The University of Arkansas at Little Rock is an equal opportunity, affirmative action employer and actively seeks the candidacy of minorities, women, veterans, and persons with disabilities. Under Arkansas law, all applications are subject to disclosure. Persons hired must have proof of legal authority to work in the United States.
Open Date 08/09/2019
Close Date 08/23/2019
Open Until Filled No
Special Instructions to Applicants