Alaska

Accounts Payable Specialist*

Job description          

BBSS, LLC is a shared service organization of Bristol Bay Native Corporation (BBNC) and is looking for a Jr. Payroll Specialist.

1. Distribute incoming vendor invoices for coding:
Review for legitimacy

Enter into Wells Fargo Invoice Manager

Route for approval

2. Manage AP mailbox:
Answer emails accurately, professionally, and timely

Inventory/account for attachments

Data-entry attachments into accounting system

3. Review transactions to ensure compliance to policy:
Accuracy of data-entry

Amount

Vendor Name

Billed To Name

GL account

Job coding

Allowable vs. Unallowable

Inclusion of required backup

Proper invoices

Detailed/itemized receipts

Approval

4. Import transactions into Accounting system

Follow detailed procedures

Confirm export/import balances reconcile

5. Maintain/update Vendors:
Setup new vendors

Maintain W-9 images

Update vendor addresses and ACH data directly

6. Process Weekly cycle and exception payments

Select subcontract payments from release notifications

Select aged payables for payment

Print payment runs (to PDF)

Print in-house checks and obtain authorized signature(s)

Confirm payment file acceptance

7. Resolve outstanding invoices and payments

Research

Place stop payments

Reissue or request voids

8. Reconcile monthly vendor statements, request invoice copies, and research issues as necessary.

9. Maintain company credit cards, including:
Adding/deleting users

Ordering/canceling cards

Making changes to credit limits

Reporting and reconciling outstanding transactions

10. Identify inefficiencies in processes

11. Maintain confidentiality

12. Complete other duties as assigned.

Education/Experience:
H.S. Diploma. Minimum three years Accounts Payable experience. Prefer construction and multi-company/multi-state accounts payable experience. May consider a combination of education (e.g., college coursework in accounting) and experience.

Special Knowledge or Skills:
10-key by touch Beginning – intermediate Excel skills Ability to prioritize and organize, work well under stress, meet deadlines Ability to work varied hours, when required to meet deadlines Ability to be flexible and adapt to constant change Ability to communicate effectively and professionally via telephone/email Willingness to learn new things and embrace change Must have great attention to detail Must have a positive attitude and be solutions-oriented BBSS are an Equal Opportunity Employer. Employment decisions are made without regard to any protected category. Hiring preference will be given to BBNC shareholders, their spouses and descendants and Alaska Natives in accordance with Public Law 93-638.
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 Jobs in organization(state)

BBSS, LLC is a shared service organization of Bristol Bay Native Corporation (BBNC) and is looking for a Jr. Payroll Specialist.

BBSS, LLC is a shared service organization of Bristol Bay N...

BBSS, LLC is a shared service organization of Bristol Bay Native Corporation (BBNC) and is looking for a Jr. Payroll Specialist.

1. Distribute incoming vendor invoices for coding:
Revi...

Payroll Specialist*
2019-07-31

Provide support for Payroll and other various accounting functions.

Major Responsibilities:
1. Review new employee data entry and employee changes facilitated by HR.
2. Review time...